Situation: I have received hundred mails every day. I cannot arrange and classify email by subject as my demand.
Solution: You should create [Mail Folders] in order to sort and divide your Mail Box.
Benefit: Arrange and manage all mail box easily
Situation: I’m a sale man, I received order from customer. Then I spend the time to forward email to my team and manager every time and every day.
Solution: You should create an virtual mail for your sales team.
Benefit: all of email that is sent to virtual mail will be forward automatically to your team member at the same time.
Additional: There is unlimited to create virtual email
Situation: My staff resigned and I’m in charge his job now. I want to check email between him and related customer
Solution: You can use Retiree Mail function to share all of his Mail box to you
Benefit: New person in charge will be easy to check and follow up the jobs of retiree staff
Situation: I have worked by Gmail for a long time, but now I have to change to another mail system. Can I combine Gmail to new Mail system ?
Solution: Fetching Mail is function help you combine other Mail system (Gmail, Yahoo, Naver, Hotmail, etc) onto Top-Eoffice Email
Benefit: Quick to check all your email systems
Additional: You can send email by Gmail address in Top E-office
Situation: I need to update my schedule to my team
Solution: you can create event can select to share calendar
Benefit: Easy to check and follow up schedule together
Situation: I want to sync my task timeline to calendar
Solution: There is Work schedule function in Calendar, It will be auto sync your timeline from Todo, Project and Circular.
Benefit: View and check all your task timeline quickly and easily
Situation: I have a lot of schedules and events, I want to receive notification before It’s start/deadline
Solution: You can set up reminder on calendar
Benefit: Don’t miss any schedule
Additional: It’s able to repeat your schedule.
Situation: I received a lot of tasks from Manager and my colleague and I cannot remember all of them.
Solution: Received to-do can help you
Benefit: Gathering all of tasks from other user
Additional: Don’t miss any duty, You can see the task is from whom. Also you and partner can follow up the task together
Situation: I assigned a lot of tasks to my Co-worker. I can not remember and can not follow up process all of them.
Solution: Sent To-do
Benefit: Gathering all of tasks that you ask other user
Additional: You and partner can follow up the task together. Always can check which task to whom
Follow process and update status
Situation: I and my co-worker have a lot of task to handle together and I don’t know the status and I can not ask him now
Solution: To-do has function to help you follow up all of process
Benefit: You can see status of task, ratio of completed, deadline
Additional: You can attached file, leave comment to your team as well.
Situation: My company has over 100 employees, some case I need to find out some co-worker to collaboration but I don’t know how to check
Solution: Contact can show all user in the organization chart.
Benefit: By your company organization chart, you can easy to check co-worker contact, department, position, where they work for collaboration in job
Situation: I save my customer contact file in computer and I can not check when I’m outside.
Solution: You can create contact folder to save many list of customer/ supplier/ partner
Benefit: Always can check contact anytime, anywhere
Additional: You can choose send email to all of customer in folder
Situation: There is some contact point that I need to share to my team and how they can see new updating?
Solution: You can create contact folder and share to your team.
Benefit: Your team member can check anytime- anywhere
Additional: You and your team can easy to add new contact in folder
Situation: I control many project team, I need to send email to every team every day, I spend al lot of time to type their email.
Solution: You can create favorite list and choose member for every project team.
Benefit: You can easily send email, notice, todo list, chat, etc to group of favorite lists
Additional: You can find out contact that you usually connect easily and quickly
Situation: I want to create new project, approval but I can not check organization chart to add user.
Solution: Your company chart will be set up and link to all other features
Benefit: Always can choose user by organization chart
Additional: Easy to check and manage all of employee in chart (contact, basic profile, etc)
Situation: I’m using e-office software, there is no function to record my log-in and log-out time
Solution: Top E-office provide check-in online function
Benefit: User can check their timesheet
Additional: Manager can manage employee time checking
Time off Approval
Situation: I have an urgent issue and need to take a day-off, but my boss is on business trip, he can not approve
Solution: submit your time-off approval online in HR function
Benefit: User can submit anytime-anywhere
Additional: Manager can check and approve even he is outside or in business trip.
Situation: Sales team archived monthly target, Director give them 1 more day off. I’m a accountant, I don’t know how to count that day-off to what’s kind of company holiday category
Solution: you can create grant holiday to only sales team
Benefit: Flexible to create addition bonus to user
Situation: There is a news, I want to announce to all of employee.
Solution: You can post the news in company new
Benefit: News is notified to all of employee easily and quickly
Additional: A place to store all of company notification, user can check anytime-anywhere
Situation: I have some good information to share
Solution: You can post information in Board folder
Benefit: Quick to share information online
Additional: Store all information, It will be helpful to new comer. Related department can understand your team job. It’s helpful in collaboration
Situation: I posted knowledge and It has some change now, I want to update it
Solution: You can modify your post anytime
Benefit: Quick to share information online
Additional: knowledge and information is always updated continuously
Situation: Company store all of document in cabinet, I don’t know how to share document to my team
Solution: User can upload and store document online in Archive Function
Benefit: User can check document anytime and anywhere
Situation: There are a lot of document need to be store. It so hard to arrange all of them
Solution: You should create multiple subfolders to store documents
Benefit: Manage and classify document. Easy to check and search. Share document quickly
Situation: I submit requirement and received approval by email. It’s hard to distinct with normal email.
Solution: You can submit approval in Approval function
Benefit: Manage all of approval process
Easy to check and follow up
Clearly classification: Received/ To Received/ Submit/
Store Approval Document
Situation: There are lots of attached file, I can not find which one is approve
Solution: You can find it out in Official Document
Benefit: Store all of approved document
Easy to check and search
Situation: I have to send important announcement to all employee and want to get their confirm/feedback. Some employees miss my announcement because it’s mixed in mailbox.
Solution: You should create [Circular] so that everyone can find and read your announcement.
Benefit: Send announcement to all employee in the shortest time.
Additional: Follow up all of confirm and feedback from users.
Situation: I need to get everyone’s opinions about the company trip
Solution: Create a Poll in [Circular] so that everyone can participate voting for their favorite place
Benefit: Easy to gather everyone’s opinion
Situation: I have many type of Circulars in my received boxes and sometimes it is hard to find an old announcement
Solution: Create a Folder in [Circular] so you can classify them and find out faster
Benefit: Easy to manage and search all type of Circular from long time ago.
Situation: There is a lot of task to do in project, I want to follow up process all of them
Solution: It’s easy to check process and status of to-do list in project function
Benefit: all of member can track in detail and continuously the process
Situation: I have a lot of projects. We want to follow up all project’s progress
Solution: Project function can classify project by status: processing, hold-on, completed, etc
Benefit: Proceed with Projects efficiently with easy task distribution, external guest(s) invitation, Activity references, Project rate settings, and more
Situation: My company has many shared facilities, but I don’t know correctly what are they.
Solution: Admin should create facilities information on resource
Benefit: All of user can check what kind of facilitis is shared and they can book to user
Situation: I need to use meeting room this afternoon but I don’t know It is available or not.
Solution: You can check and book in resource function
Benefit: Easy to check and book shared facilities
Situation: There are some expensive shared-facility, user have to submit request to me for booking
Solution: You can set up approval requirement for expensive facilities
Benefit: Admin can secure good reason to user for expensive facilities, avoid abusing
4 Functions 15 Features
TO - DO LIST
7 Functions 24 Features
11 Functions 33 Features